GAIN (Girls Are Investors) Empower Investment Internship Programme Terms 2025

1. AGREEMENT

1.1 These terms and conditions (the “Agreement”) form a legal agreement between you and Girls Are Investors, a registered charity (charity number: 1182317) (“GAIN”) in respect of the introduction of candidates to programme employer participants for internship employment and related Empower Investment Internship Programme operated by GAIN (the “Programme”).

1.2 Please read this Agreement carefully. By applying to participate in the Programme as an organisation seeking to recruit Candidates (as defined below) and wishing to participate in the Programme (a “Firm”), you acknowledge that you have read, understood, and agree to be bound by this Agreement. If you do not accept the terms and conditions of this Agreement, then you should not apply to participate in the Programme as a Firm. You should pay particular attention to Section 8 “Liability and Indemnity” below as this excludes or limits GAIN’s legal liability in connection with your participation in the Programme.

1.3 By applying to participate in the Programme as a Firm you hereby represent and warrant that: (a) you are a sole trader or a legal entity duly organised, validly existing and in good standing; and (b) you have the capacity, power, and authority to enter into this Agreement.

2. DEFINITIONS

2.1 In this Agreement, the following terms shall mean:

“Applicant”

means someone who identifies as a woman or who is non-binary and is due to graduate, or has recently graduated from a university or business school (including undergraduate, Masters, MBA students of all degree types) who aspires to have a career in investment management that applies to GAIN to participate in the Programme;

“Assessment Phase”

means your assessment and interview process to determine which Candidates will be Engaged by you (if any);

“Candidate Fee”

means the amount to be paid to GAIN pursuant to Section 7.1(a) or 7.1(b), applicable;

“Candidate Slate”

means a pool of Candidates identified by GAIN to meet the GAIN Criteria and Firm Criteria and Introduced to you on exclusive basis;

“Candidate”

means an Applicant Introduced by GAIN to you for an Engagement;

“Effective Date”

means the date which this Agreement is accepted by you;

“Engagement Notice”

has the meaning given to it in Section 6.5(b);

“Engagement”

means the engagement, employment, or use of the Candidate by you or your Group, as an intern or otherwise on a permanent or temporary basis, howsoever engaged (whether directly or indirectly); and “Engages” and “Engaged” shall be construed accordingly;

“Firm Criteria”

means criteria which Applicants should meet prior to an Introduction specified by you to GAIN in writing;

“GAIN Criteria”

Applicant’s application information, record of academic achievement and other criteria as GAIN may determine from time to time;

“Group”

means any entity which for you or GAIN is its subsidiary or holding entity or which is a subsidiary of any such holding entity from time to time and any entity which is named on any Engagement;

“Introduction”

means the passing of a curriculum vitæ or information about the Candidate and “Introduced” and “Introduces” shall be construed accordingly;

“Pinpoint”

has the meaning given to it in Section 4.1;

“Regulations”

means the Conduct of Employment Agencies and Employment Businesses Regulations 2003; and references to a particular Regulation are references contained therein;

“Engagement Details”

means details of (i) the date you or your Group require the Candidate to commence work; (ii) the duration or likely duration of the work; (iii) the minimum rate of remuneration that would be offered to the Candidate in respect of the Engagement

“Third Party”

means any company or person who (i) in respect of the Firm, is not you or within your Group, and (ii) in respect of GAIN, is not GAIN.

2.2 Headings contained in this Agreement are for reference purposes only and shall not affect the intended meanings of the sections to which they relate.

3. Programme Details

3.1 All Applicants that meet GAIN Criteria will be considered for participating in the Programme.

3.2 The Programme is a selective scheme with Applicants being selected to participate in the Programme for inclusion in the Candidate Slate based on their ability to meet the GAIN Criteria.

3.3 GAIN will, in accordance with Firm Criteria, propose a Candidate Slate for each position open with you.

3.4 Subject to Section 4.12, you will select internship hires from the Candidate Slate.

3.5 You will Engage the Candidate on terms and subject to conditions set by you or your Group in accordance with applicable law and regulations as well as your or your Group’s own internal policies and procedures. You shall, and procure your Group shall, ensure that the employment of any Candidate is on terms at least as favourable as the Programme Minimum Requirements set out in Schedule B.

4. Management and Operation of the Programme

Registration and Pinpoint Portal Access.

4.1 The Programme application process for Applicants and selection by you will be set-up and managed by GAIN through the Pinpoint online applicant tracking system (“Pinpoint”).

4.2 GAIN will provide you with login details in order to access the Pinpoint system. Access to the Pinpoint system may be amended or withdrawn at any time by GAIN in its discretion.

4.3 When accessing and using Pinpoint, you will be required to comply with the terms and conditions of Pinpoint which are separate and apart from this Agreement, to the extent that they are applicable to you. The Pinpoint Data Processing Agreement & Pinpoint Sales Agreement can be viewed by clicking the links below.

Selection of Candidates by GAIN.

4.4 GAIN shall make the Candidate Slate available to you via Pinpoint.

4.5 GAIN will use its reasonable efforts to ensure that each Candidate in the Candidate Slate meets the GAIN Criteria; however, the parties acknowledge that not all Candidates may meet all of the Firm Criteria.

4.6 GAIN will use its reasonable efforts to ensure that each Candidate holds the correct right to work authorisation and other qualifications identified by you or your Group in the Firm Criteria but compliance with those requirements must be confirmed and verified by you or your Group prior to commencing any Engagement.

Review and Selection Process.

4.7 You shall promptly: (A) review the credentials of all Candidates detailed on the Candidate Slate against the GAIN Criteria and the Firm Criteria; and (B) make your selection of Candidates by updating Pinpoint to confirm which Candidates will be taken forward to the Assessment Phase.

4.8 Candidates which are not selected for the Assessment Phase (which will be deemed to have occurred if you have not selected the Candidate(s) for the Assessment Phase via Pinpoint within a 14-day period after receiving your allocated Candidates in Pinpoint), will no longer be deemed part of the Candidate Slate and become eligible for re-allocation for assessment by other participating Firms.

Hiring Decisions.

4.9 You will conduct the Assessment Phase to identify successful Candidates for Engagement.

4.10 During the Assessment Phase, you shall keep GAIN informed via Pinpoint of each Candidates progress by updating the status of the selection processes (including any interviews that are conducted online) and the outcome of the selection process.

4.11 The Assessment Phase should be appropriate for the nature of the position. There should be no more than three rounds of interviews.

4.12 You and your Group are under no obligation to Engage any Candidate. The decision to Engage a Candidate is at your or your Group’s sole discretion.

Candidate Feedback and Reporting.

4.13 You shall keep Pinpoint updated with the progress of the Assessment Phase and provide timely feedback via the Pinpoint platform on the Candidates who are not taken forward in the Assessment Phase.

4.14 You will update Pinpoint with your confirmed intern(s) together with start date and the length of internship as soon as you have agreed this with the Candidate.

4.15 You will issue a contract to each Candidate you Engage.

5. OBLIGATIONS OF GAIN

5.1 GAIN shall use reasonable endeavours to introduce one or more suitable Candidates to meet the Firm Criteria for any particular vacancy. However, GAIN cannot guarantee it will be able to find a suitable Candidate for each vacancy. Without prejudice to Section 5.2, GAIN shall use reasonable endeavours to ascertain that the information provided by GAIN to you or your Group in respect of the Candidate is accurate.

5.2 GAIN accepts no responsibility in respect of matters outside its knowledge and you and your Group must satisfy yourself as to the suitability of the Candidate.

5.3 GAIN does not guarantee that any Candidate selected by you or your Group to participate in the Programme will (i) successfully complete the Programme; or (ii) be suitable for any Engagement other than an internship hire for the purposes of participating in the Programme.

6. YOUR OBLIGATIONS

6.1 You shall, and procure your Group shall, satisfy yourself as to the suitability of the Candidate. You are responsible for obtaining work permits and/or such other permission to work as may be required, for the arrangement of medical examinations and/or investigations into the medical history of any Candidate, and satisfying other requirements, qualifications or permission required by law of the country in which the Candidate is engaged to work.

6.2 You undertake to provide GAIN with all details of the position which you or your Group seek to fill, including the type of work that the Candidate would be required to do; the location and hours of work; the experience, training, qualifications and any authorisation which you or your Group consider necessary or which are required by law or any professional body for the Candidate to possess in order to work in the position; and any risks to health or safety known to you or your Group and what steps you have taken to prevent or control such risks.

6.3 You shall provide GAIN with the Engagement Details.

6.4 You shall inform GAIN of any change to the Engagement Details that may be disadvantageous to the Candidate in the position which you or your Group seek to fill.

6.5 You agree to:

(a) notify GAIN as soon as possible (and in any event, not later than 7 days from the date of the offer or from the date the Engagement takes effect; whichever is earlier) of all offers of an Engagement which you make to the Candidate; and

(b) notify GAIN as soon as possible that you offer of an Engagement to the Candidate has been accepted and to provide the Engagement Details to the Candidate (“Engagement Notice”); and

6.6 You shall not seek to cause GAIN to unlawfully discriminate in relation to the services provided by GAIN to you in connection with this Agreement and shall disclose any and all reasonable information requested by GAIN in the event a Candidate makes a complaint to GAIN, to the extent legally possible.

6.7 GAIN is committed to equal opportunities, and you shall comply with all anti-discrimination legislation as regards the selection and treatment of Candidates.

7. FEES AND INVOICES

7.1 You shall pay to GAIN a fee per Candidate Introduced by or through GAIN and Engaged by you or your Group (whether directly or indirectly):

(a) £1,250 (excluding VAT) where such Engagement is on an intern-basis following completion of the Assessment Phase, within 6 months from the date of GAIN’s Introduction; and

(b) £2,000 (excluding VAT) where a Candidate is not Engaged on an intern-basis but is Engaged on a full-time basis following completion of the Assessment Phase, within 12 months from the date of GAIN’s Introduction.

For (b) if a successful candidate recruited by you on a full-time basis leaves your firm within 6 months following GAIN’s introduction, we will reimburse the Candidate fee, provided that the individual’s departure was not due to the sale of the firm (or acquisition of another firm, substantial restructuring or material change of ownership, etc.); the individual’s departure was not due to you exiting a crucial business area; the individual’s departure was not due to a significant change in the job specification, or because of misleading representations with respect to the position, its duties, budget, etc., or because of significant changes in reporting relationships, etc.; the individual’s departure was not due to serious illness or death. In general this provision is designed for those situations in which the individual is terminated as a result of incompetence, malfeasance, or gross negligence in the performance of his or her job-related duties.

7.2 You shall notify GAIN of any Engagement of a Candidate on a full-time basis Introduced by or through GAIN and Engaged by you or your Group (whether directly or indirectly). Following receipt of the Engagement Notice, GAIN may invoice you for the Candidate Fee(s) and you will pay such invoices within 30 days of receipt.

8. LIABILITY AND INDEMNITY

8.1 Subject to Sections 8.3, 8.4 and 8.5, GAIN’s total aggregate liability to the Firm party arising under or in connection with this Agreement, whether in contract, tort (including negligence), breach of statutory duty, or otherwise: (i) as a result of the GAIN’s breach of Sections 10 (Confidentiality and Data Protection) and 11 (Intellectual Property), shall be limited to £100,000; and (ii) for all other liability arising under this Agreement, shall be limited to £10,000.

8.2 Subject to Sections 8.4 and 8.5, the Firm’s total aggregate liability to the other party arising under or in connection with this Agreement, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, excluding any liabilities arising as a result of the Firm’s breach of Sections 10 (Confidentiality and Data Protection) and 11 (Intellectual Property), shall be limited to £5,000,000.

8.3 Subject to Sections 8.4 and 8.5, GAIN shall not be liable under any circumstances for any loss, expense, damage, delay, costs or compensation (whether direct, indirect or consequential) which may be suffered or incurred by you arising from or in any way connected with GAIN seeking a Candidate for you or from the Introduction or Engagement of any Candidate by you or from the failure of GAIN to introduce any Candidate or from your disclosure to a Third Party of any details regarding a Candidate.

8.4 Neither party shall be liable to the other for any loss of profit, anticipated profits, revenues, anticipated savings or business opportunity, or for any indirect loss or consequential loss or damage.

8.5 Nothing in this Agreement shall operate to exclude or limit either party's liability for death or personal injury caused by its negligence or any other liability which cannot be excluded or limited under applicable law.

8.6 Subject to Section 8.4, you shall indemnify and keep indemnified GAIN against any costs (including reasonable legal costs), claims or liabilities incurred directly or indirectly by GAIN arising out of or in connection with this Agreement including (without limitation) as a result of-

(a) any breach of this Agreement by you or your Group or by its employees or agents; and/or

(b) any breach by you or your Group, or any of your employees or agents, of any applicable statutory provisions (including, without limitation, data protection laws, any statutory provisions prohibiting or restricting discrimination or other inequality of opportunity, immigration legislation and the Regulations); and/or

in each case, excluding all claims or liabilities which have resulted from GAIN’s gross negligence, dishonesty, fraud or wilful default.

9. TERM AND TERMINATION

9.1 This Agreement will commence on the Effective Date and will continue unless terminated by either party by giving to the other 14 days’ written notice; provided that the obligations under Sections 8, 9, 10, 12, 13, and 14 shall survive termination and any payment obligation arising under Section 7 which has been invoiced prior to termination.

10. CONFIDENTIALITY AND DATA PROTECTION

10.1 All information contained within this Agreement shall remain confidential and each party shall, and you shall procure your Group shall, not divulge it to any Third Party save for: (i) their own respective employees or other members of the Group; (ii) services providers solely for the purposes of vetting and screening Candidates on your or your Group’s behalf, provided that such service providers are bound by written confidentiality obligations; (iii) professional advisers; and (iv) as otherwise may be required by law.

10.2 Except as set out in clause 10.1 above, neither party shall, and you shall procure that your Group does not, without the prior written consent of the other party, provide any information in respect of the Candidate to any Third Party whether for employment purposes or otherwise.

10.3 Each party shall, and you shall procure that your Group shall, comply with the data protection terms attached hereto as Schedule A (as may be amended from time to time by mutual written agreement).

11. INTELLECTUAL PROPERTY

11.1 GAIN hereby grants to you and your Group, for the duration of this Agreement, the non-exclusive, personal, limited right to use the “GAIN” or “Girls Are Investors” brand name and logo in the promotion and advertisement of the Programme in the United Kingdom. You acknowledge that it has, and will acquire, no right in GAIN’s brand or logo, or other intellectual property rights owned by GAIN. You and your Group will obtain GAIN’s prior written approval over any use of GAIN’s brand name and logo and shall comply with any branding guidelines specified by GAIN from time to time. All rights in the GAIN’s brand or logo, or other intellectual property rights owned by GAIN are reserved to GAIN.

11.2 You hereby, and shall procure your Group, grant to GAIN, for the duration of this Agreement, the non-exclusive, personal, limited right to use your and your Group’s brand name and logo in the promotion and advertisement of the Programme in the United Kingdom unless you select to opt out at the application stage. GAIN acknowledges that it has, and will acquire, no right in your or your Group’s brand or logo, or other intellectual property rights owned by you or your Group. GAIN will obtain your or your Group’s, as applicable, prior written approval over any use of your or your Group’s brand name and logo and shall comply with any branding guidelines specified by you from time to time. All rights in your or your Group’s brand or logo, or other intellectual property rights owned by you or your Group are reserved to you or your Group.

12. NOTICES

Any notice required to be given under this Agreement (including the delivery of any information or invoice) shall be delivered by e-mail to programmes@gainuk.org.

13. GENERAL

13.1 This Agreement constitutes the entire agreement between GAIN and you in relation to the subject matter hereof and are deemed to be accepted by you and to apply by virtue of (a) an Introduction to you or your Group of, or the Engagement by you or your Group of, a Candidate or (b) the passing of information about the Candidate by you or your Group to any Third Party or (c) your or your Group’s interview or request to interview a Candidate or (d) your acceptance of this Agreement when you applied to participate in the Programme as a Firm. For the avoidance of doubt, this Agreement applies whether or not the Candidate is Engaged by you or your Group for the same type of work as that for which the Introduction was originally effected.

13.2 No variation or alteration of this Agreement shall be valid unless approved in writing by you and GAIN.

13.3 This Agreement supersedes all previous agreements between the parties in relation to the subject matter hereof.

13.4 This Agreement prevails over any other terms of business or purchase conditions put forward by you.

13.5 You authorise GAIN to act on your behalf in seeking Candidates and, if you so request, shall advertise for such Candidates through such methods as are agreed with you.

13.6 For the purposes of these terms, GAIN is a registered charity and although it acts as an employment agency as defined within the Regulations it is exempt.

13.7 Any failure by GAIN to enforce at any particular time any one or more of this Agreement shall not be deemed a waiver of such rights or of the right to enforce this Agreement subsequently.

13.8 No provision of this Agreement shall be enforceable by any person who is not a party to it pursuant to the Contract (Rights of Third Parties) Act 1999, except as provided for under this Agreement.

13.9 If any provision, section, or sub-section of this Agreement is held to be invalid, void, illegal or otherwise unenforceable by any judicial body, the remaining provisions of this Agreement shall remain in full force and effect to the extent permitted by law.

13.10 Any reference to legislation, statute, act, or regulation shall include any revisions, re-enactments or amendments that may be made from time to time.

14. GOVERNING LAW

This Agreement and any dispute or claim arising out of or in connection with it or its subject matter, whether of a contractual or non-contractual nature, shall be construed in accordance with the laws of England and Wales and the parties submit to the exclusive jurisdiction of the Courts of England and Wales.

Schedule A

DATA PROTECTION

a. For the purposes of this Agreement, “Data Protection Legislation” shall mean EU Regulation 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (“the GDPR”), the GDPR in such form as incorporated into the laws of the United Kingdom and the United Kingdom Data Protection Act 2018, or any other applicable laws or regulations in relation to privacy and data protection, as amended from time to time. The terms “personal data”, “processor”, “controller”, “processing/processed” and “personal data breach” shall be as defined in the Data Protection Legislation.

b. The parties hereby acknowledge and agree that each party may obtain personal data relating to individuals applying for the Programme as part of the data collected for the purpose of running the Programme. The parties hereby agree that they shall each be responsible to the other for ensuring that, where they collect such personal data, it is processed and, where required or appropriate, transferred to the other party in a manner which is compliant with Data Protection Legislation. Accordingly, the parties further agree that they shall each be a controller in respect of the personal data and hereby acknowledge and agree that they will comply with their own obligations under the Data Protection Legislation in relation to the personal data collected pursuant to this Agreement.

c. Each party will ensure it has appropriate technical and organisational measures in place to safeguard personal data in line with Data Protection Legislation and will promptly inform the other party if, in connection with this Agreement, it: (i) discovers a personal data breach; and/or (ii) has been contacted by a data protection authority about personal data, and, in each case, the parties will provide reasonable cooperation to the other party regarding that matter and keep the other informed in relation to the same.

Schedule B

PROGRAMME MINIMUM REQUIREMENTS

a. Decision Making. All roles shall incorporate exposure to investment decision making by principals within your organisation.

b. Duration. Internships must run for a minimum of 4 weeks between May 2025 and September 2025 with a recommended duration of 6 to 10 weeks.

c. Working Environment. You are encouraged to make internships “in person” rather than conducted remotely. Interns must have access to a desk and standard IT.

d. Compensation. Interns will be paid by you at a competitive industry rate. Any intern benefits such as those afforded to your entry-level staff (e.g., access to lunch vouchers or similar meal plans) are at your discretion.